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Free rostering tools for Australian crews
Nine practical tools for Australian field and shift teams. Plan crew coverage, check fatigue rules, build and compare FIFO swings, and put real numbers on no-shows, turnover, timesheets and payroll leakage. Free to use, nothing to install.
Roster planning
Check the roster you have, and work out the crew you need.
Fatigue hours checker
Enter up to 14 days of shifts and check them against common fatigue policy limits, the same style of check a fatigue gate runs before a shift is booked. Adjust the policy numbers to match your own rules.
Policy limits
Shifts (leave days blank for days off)
General guidance only, based on the limits you enter, not legal advice. NHVR standard/BFM hours and some awards use additional counting rules; check the NHVR and Safe Work Australia for the rules that apply to you. In Humanz these checks run automatically on every booking.
24/7 crew coverage planner
How many people does it take to keep a site, plant or depot covered? Enter the coverage you need and see the headcount, crews and average hours that fall out, before you promise a client anything.
672h
Person-hours to cover each week
4
Crews on rotation (3.5 shifts each per week)
16
Minimum headcount (avg 42h/week each)
19
Recommended headcount incl. leave cover
Assumes hours are shared evenly across the rotation. Turning the numbers into an actual working pattern is what rostering software does, see how auto-rostering fills a roster.
FIFO & swing rosters
Turn a swing pattern into real dates, and see what it costs you in time at home.
FIFO swing calendar generator
Pick your swing pattern and first fly-out day, and get your on/off dates for the year, download them straight into your phone calendar.
Swing patterns and travel are exactly what FIFO rostering software manages for whole crews, flights and camp nights included.
Swing roster comparison
Weighing up two swing patterns, or two job offers? See what each one really means in days at home, time on site and full weekends off across a year.
Pattern A
Pattern B
| 14/7 | 8/6 | |
|---|---|---|
| Cycle length | 21 days | 14 days |
| Swings per year | 17.4 | 26.1 |
| Days on site per year | 243 | 209 |
| Days at home per year | 122 | 156 |
| Share of year at home | 33% | 43% |
| Full weekends at home per year | 14.6 | 18.6 |
Days at home: 8/6 wins by 34 days a year. Full weekends at home: 8/6 wins by 4 a year.
Weekend counts are averaged over every possible start day of the pattern; yearly figures use a 365-day year. Managing patterns for a whole crew, flights, camp and travel included, is covered in FIFO flights, accommodation and rostering.
Cost calculators
What manual rostering and crew churn actually cost across a year.
No-show & roster admin cost calculator
What does the spreadsheet-and-phone-calls approach actually cost per year? Two inputs most field businesses know off the top of their head, two they can estimate.
$28,800
Lost to no-shows per year
$28,600
Roster admin cost per year
$57,400
Total annual cost of manual rostering
No-show cost = day rate × no-shows × 12, which understates the true impact (crew standing time, backfill premiums, client goodwill). Businesses moving to real-time rostering with confirmation tracking typically cut both numbers sharply, see how no-shows get prevented.
Field worker turnover cost calculator
Every departure means recruiting, re-inducting and weeks of reduced output while the replacement gets up to speed. Put an annual number on churn.
8
Departures per year
$12,500
Cost per departure
$100,000
Annual cost of turnover
Assumes a new starter runs at half output during ramp-up (ramp weeks × 5 days × day rate × 50%). Structured onboarding shortens the ramp, see how to onboard field workers and onboarding software for mining & construction.
Timesheet processing cost calculator
Every paper or emailed timesheet gets collected, chased, deciphered, approved and re-keyed, and a share of them arrive wrong. Put an annual figure on the whole pipeline.
13h
Admin hours spent on timesheets each week
$35,750
Annual processing cost
$14,040
Annual cost of fixing errors
$49,790
Total annual timesheet pipeline cost
Error-fix costs understate reality, they exclude back-pay remediation and dispute time. Roster-prefilled digital timesheets with a proper approval workflow collapse both numbers: submission is a tap, approval is a queue, and errors get caught at the source.
Payroll leakage calculator
When hours are written from memory at week's end, small roundings creep in, a 3:50 finish becomes 4:00, a long lunch doesn't. Nobody is stealing; the process is just soft. Here's what a few minutes a shift costs at crew scale.
$1,950
Leakage per worker per year
$78,000
Crew-wide leakage per year
$39,000
Still the cost if only half of it is real
The fix isn't surveillance, it's defaults. Roster-prefilled timesheets start from planned times so variances are deliberate, visible edits rather than memory, and the same clean data feeds payroll without re-keying.
Build your business case, ROI & payback
This tool reads live from the calculators above. Tune their inputs to match your operation, tick the cost streams that apply, add your platform budget, and get the numbers a business case needs.
Cost streams to include
$146,190
Annual cost of running manually
$146,190
Annual saving potential (add your quote above)
–
Payback period on the platform
$438,570
Three-year net position
Send this case to our team
We'll sanity-check your numbers against businesses like yours and reply with a tailored proposal, see how pricing works first if you like.
Every assumption is yours to edit and the leakage stream is counted at half by design, a conservative case survives scrutiny. Figures are estimates, not quotes; Humanz pricing is per business, explained on the pricing page.
These checks run automatically, for every worker on every shift, in Humanz.
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