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Subcontractor management software for Australian contractors
Book, manage and stay compliant with your entire subbie workforce from the same platform as your direct employees, profiles, insurances, tickets, scheduling and timesheets in one place.
Subbies run half your jobs, now they run in your system too
Most workforce tools are built for employees only. Humanz books, tracks and keeps subcontractors compliant on the same platform as your direct crew.
One workforce, one view
Employees and subbies in the same roster, so double-bookings, gaps and guesswork give way to a shared picture of who's on what.
Compliance collected once, kept ready
Insurances, SWMS, tickets and inductions live on the subbie's profile rather than in inboxes, ready the moment a tier-1 audit asks.
Expiries that announce themselves
A lapsing licence or insurance alerts you and the subbie before it becomes exposure mid-job, and the roster won't quietly book past it.
Subcontractor profiles with compliance built in
Every subcontractor gets a full profile, company details, insurances, licences, tickets and inductions, with documents stored against it.
- Insurance, licence and ticket records per subbie
- Document storage with role-based access
- Site- and client-specific induction tracking
Book subbies in the same roster as employees
Subcontractor scheduling and employee rostering in one view. Book a subcontractor onto a job exactly as you would an employee, with their compliance profile checked automatically.
- Employees and subcontractors in one scheduler
- Compliance gates apply to subbies too
- Availability and confirmations tracked the same way
Expiry alerts before they hurt
Automatic alerts fire before insurances, licences and tickets expire, and expired credentials block new bookings until they're renewed.
- Automated expiry alerts to subbies and coordinators
- Non-compliant subcontractors flagged at booking
- Audit-ready compliance reporting for tier-1 clients
Timesheets and hours in one flow
Subcontractor hours are captured through the same digital timesheet flow as employees, reviewed, approved and exported with a full audit trail.
- Digital timesheets for subbie crews
- Approvals with an audit trail
- Clean data for invoicing and reconciliation
Contractor compliance for the Australian contracting chain
Principal contractors expect their subbies' compliance to be verifiable at any moment. Humanz keeps you ready.
Tier-1 audit readiness
Insurances, SWMS, tickets and inductions stored, current and reportable, before the client asks.
WHS duties to contractors
Your WHS obligations extend to subcontractors on your sites. Verified inductions and current tickets are your evidence.
One compliance standard
The same fatigue, licence and induction gates that protect your employees apply across your subbie workforce.
Trusted by hundreds of Australian field & trades businesses
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Getting started is simple
We support each step and move at your pace, see our approach for the full rollout picture.
Load your subbie list
Import subcontractors with their insurances, tickets and documents, we help you get the history in.
Set your compliance rules
Define what a compliant subbie looks like for each client and site. Humanz enforces it from then on.
Book them like employees
Schedule subbies in the same roster, track their confirmations and capture their hours digitally.
Works with what you already run
Subbie admin touches the systems around it constantly. Humanz keeps the record straight and hands it on.
Xero
Approved employee hours flow to Xero on a two-way API, and subcontractor hours sit on the same platform, approved the same way, ready for invoicing.
How the Xero connection works →Microsoft single sign-on
Your office and site teams sign in with the Microsoft accounts they already have, across web and mobile, so access is controlled in one place.
What your IT manager will ask →Your payroll and accounts stack
One approved record of who worked serves two destinations: payroll for employees, invoicing for subbies. No re-keying between them.
The payroll handover in detail →Frequently asked questions
What does subcontractor management software do?
It centralises everything about your subcontractor workforce, company and contact details, insurances, licences, tickets, inductions and documents, and connects it to scheduling and timesheets, so booking a subbie carries the same visibility and compliance checks as rostering an employee.
Can subcontractors and employees really share one roster?
In Humanz, yes, that's the core design. Both appear in the same scheduling view with their own compliance profiles, so coordinators see the whole workforce and book whoever is available, qualified and compliant.
How do expiry alerts work for subcontractor insurances and tickets?
Each credential has an expiry date, and Humanz fires alerts to the subcontractor and your coordinators ahead of time. If something lapses, the subbie is flagged and can be blocked from new bookings until it's renewed.
What compliance documents do tier-1 contractors typically require from subbies?
Commonly: current public liability and workers-comp insurance, relevant licences and high-risk work tickets, site and client inductions, SWMS for the scope of work, and evidence of WHS management. Humanz stores all of these against the subcontractor profile and reports on their currency.
Do subcontractors need to download anything?
Subbies use the same Humanz mobile app as employees, for shifts, confirmations, documents and timesheets. It's included, and onboarding a new subcontractor takes minutes.
How does this help with subcontractor invoicing?
Because subbie hours are captured through the same digital timesheet flow as employees, submitted from the field, reviewed and approved with an audit trail, you reconcile invoices against approved hours instead of arguing over handwritten records. Disputes drop, and month-end gets faster.
Something else on your mind? Browse every question we've answered →
Who it's for, and who it isn't
Subcontractor management is a real category with real edges. Here is where this platform belongs and where it does not.
Built for
- Principal contractors responsible for subbie compliance they must be able to prove
- Mining services and shutdown crews mixing employees, labour hire and specialist subbies
- Businesses booking the same subbies week after week and chasing the same certificates by email
- Labour hire hosts who need on-hire workers held to the same compliance standard
Honestly, not for
- A business engaging one or two sole traders a quarter. A spreadsheet and a calendar reminder genuinely hold.
- Tender and prequalification document portals, which are a different tool for a different job.
- Head-contract commercial management: claims, variations and retentions are construction ERP territory.
Guides & further reading
Get your subbie workforce into one system
Book a free demo, bring your subcontractor list and we'll show you exactly how profiles, compliance and scheduling come together.